1. Make a List of Goals\u00a0<\/h2>\n\n\n\n
If you want to become a better multitasker at work, the first step is quite easy. You need to write down a list of goals<\/a> at the beginning of the day that you intend to focus on all day. <\/p>\n\n\n\n In principle, this is very similar to creating a \u201cto-do\u201d list for yourself. It\u2019s always satisfying to scratch items off the list after you have completed them. <\/p>\n\n\n\n However, there is another chief purpose for writing a list of goals, and that is for you to determine how long each task will take. <\/p>\n\n\n\n To some degree, you can treat becoming a better multitasker like completing a math problem. For example, let\u2019s say you work eight hours a day. Once you write down your list of things you need to complete, you\u2019ll know how long, on average, you have to complete each task. <\/p>\n\n\n\n However, not every task is going to take the same amount of time. Some will take less than the average and some will take more. That\u2019s why we recommend returning back to your list of goals and planning out blocks of time. For example, you might split an hour into two 25-minute chunks with two different five-minute breaks (more on the need for breaks later). <\/p>\n\n\n\n Psychologically, it is easier for you to focus on things in these shorter intervals, and it\u2019s very exciting<\/a> to complete each task. First, though, you need to figure out which goals are more important. <\/p>\n\n\n\n When you first sit down to write out your list of daily goals, you are likely not writing them down in any particular order. It\u2019s fine to write everything down just in the order it occurs to you, but before you can really get to work, you need to prioritize those daily goals. <\/p>\n\n\n\n The most basic way to organize your tasks is to first determine the most important task. After that, you may complete the remaining tasks in any order. <\/p>\n\n\n\n A more advanced way to prioritize goals<\/a> is to split them into three categories: high priority, medium priority, and low priority. Such a priority list can help you plan out your blocks of time. <\/p>\n\n\n\n Incidentally, it\u2019s fine to devote lesser time to low-priority goals. If needed, you can always complete those tasks on the following day.\u00a0<\/p>\n\n\n\n One of the best ways to multitask is to remove distractions. However, in a work environment, it\u2019s impossible to remove all<\/em> the distractions, so you should focus on the things you can control. <\/p>\n\n\n\n For example, you can\u2019t keep people from calling or messaging your cell phone, but you can silence the volume and turn off your notifications. This will help you focus on the task you are working on without getting distracted every few minutes. <\/p>\n\n\n\n If you work in a call center, see if you can turn the ringer off on your work phone and rely on the light instead. As long as you aren\u2019t missing any calls, canceling this noise can make you more productive<\/a>. <\/p>\n\n\n\n Speaking of canceling noise, check with your boss about whether you can wear headphones when working on certain tasks. If you want to cancel out things like coworkers talking, noise-canceling headphones are best, but you can combine any pair of headphones with YouTube channels of white noise to turn any remaining noise into a background. <\/p>\n\n\n\n What do you think is at the heart of multitasking? It\u2019s all about combining similar tasks so that you can work on multiple goals at once. <\/p>\n\n\n\n Usually, there are two main ways to do this. The first method is to focus on tasks that are all part of the same project (effectively letting you work on multiple elements of one project at a time). The second method is to focus on related tasks (effectively letting you focus on the same kinds of things for multiple projects). <\/p>\n\n\n\n If you focus on tasks for the same project, try to overlap certain things whenever possible. For example, someone might be able to juggle writing social media posts and marketing emails for the company at the same time. That\u2019s because they require the same core marketing skills. <\/p>\n\n\n\n If you are focusing on multiple projects, you may just want to do similar tasks at the same time. For example, if you need to write out three different Excel reports in a day, you can focus on them at the same time instead of at different parts of the day. <\/p>\n\n\n\n No matter the method you use, you can eventually train your brain<\/a> to multitask! <\/p>\n\n\n\n At first, the idea of planning out breaks may seem a little silly. After all, if you\u2019re trying to get multiple things done at once, shouldn\u2019t you be taking fewer<\/em> breaks? <\/p>\n\n\n\n Actually, no! Taking small breaks keeps you motivated by keeping your mind from getting tired. You can stretch your legs, grab a drink or snack, or even just sit there and relax. No matter what you do next, you\u2019ll have more energy and focus<\/a>. <\/p>\n\n\n\n This may go without saying, but always check back in on your different goals. This helps make sure your multitasking is successful by keeping you on track and on schedule. <\/p>\n\n\n\n Now you know the best ways to multitask at work. But do you know where you can put your multitasking skills to their best use? <\/p>\n\n\n\n2. Planning Out Blocks of Time\u00a0<\/h2>\n\n\n\n
3. Prioritizing Your Goals\u00a0<\/h2>\n\n\n\n
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<\/figure><\/div>\n\n\n\n4. Remove Distractions Whenever Possible\u00a0<\/h2>\n\n\n\n
5. Begin Combining Similar Tasks\u00a0<\/h2>\n\n\n\n
6. Taking Breaks and Checking Your Goals\u00a0<\/h2>\n\n\n\n
Put Your Multitasking Skills to Work at the Best Call Center Today!\u00a0<\/h2>\n\n\n\n